Outlook (Web) Cheat Sheet
Shortcuts, search operators, and inbox-flow tips.
Open PDFWhat You’ll Learn
- Interface tour: inbox, folders, search, settings, and quick actions
- Inbox workflow: triage methods (Do/Defer/Delegate/Delete), flags, categories
- Rules & sweep: auto-file newsletters, team messages, and low-priority mail
- Calendar: create events, recurring meetings, availability, sharing
- People & contacts: add/edit contacts, contact groups
- Signatures & templates: professional signatures and canned replies
- Search mastery: operators, recent searches, saved search folders
- Security hygiene: attachments, phishing basics, safe sharing
- Integrations: To Do/Tasks, OneDrive links, meeting attachments
Quick Reference
Outcomes
- Run a clean inbox using rules, flags, categories, and smart triage
- Schedule and share calendars confidently with clear invites
- Search faster and respond quicker with signatures and templates